Adding a New Expense

Adding a New Expense

Expenses With Contractor Foreman, Expenses can be handled easily and quickly. No more sun faded receipts or receipts being turned in two-months later. All Expenses can be tracked in Contractor Foreman as well as reported on and sorted by Employee, Project, Dates, Cost codes, etc. Your Employee can even take a picture of the receipt directly from their phone so accounting has instant verification. Required Fields are marked with an Asterisk (*.) To create a new Expense, go to main menu and select Expense. Then select either the small New button to the right of Expense or select Create a New Expense from the top of middle pane (List View.) Project: Select the appropriate Project form the Drop Down. Date: Select the date the expense occurred. Expense Reason: Enter why the need for the expense occurred. Cost Code: If you are using Cost Codes enter it here. To set up cost codes go to Setting then Cost Codes. Expense Images: Here you can take a picture of the receipt and attach it to the expense record. Expense Name: Give the expense a name related to reason for expense. Expense Amount: Enter amount of Expense. Paid By: Select either Employee or company Card. This information is used to run reports for reimbursement as well as CC reconciliation. Generated By: System will auto-populate this field based on user login. Status: Mark Expense as either Active or Archive. Typically, an expense is marked archive by an Accounting Admin or Owner once it has been reimbursed or reconciled.

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